Assigning made simple

Save time and reduce errors. Refbook’s sophisticated and flexible platform manages your entire organisation, on and off the field. It’s fully loaded, out of the box.

OFFICIALS DATABASE

Know your group

See you entire officiating group in the one place including individual contact details and their officiating histories. Further, calendar conflicts are a thing of the past. Users update their own calendar 24/7 to ensure assignors access the latest availability for risk-free assigning.

  • Full contact details visibility with self-profile management

  • Request identification and accreditation documents from officials

  • View qualification and experience information

  • Real-time frequency and statistical data for accurate assigning

  • See full game history for awareness of experience and issues

  • Self-managed availability for reducing administration burden

COMPETITION CONFIGURATION

Tailor your competition schedule

Build your entire competition structures including teams, venues, courts/fields, divisions and rounds. Manage your game schedule to start assigning officials with ease, then control your crews by creating officiating positions to suit your sport and game format.

  • Powerful configuration tools for each level of competition

  • Create individual game schedules in just a few clicks ready to assign

  • Upload game schedules through bulk upload or pull via API

  • Create organisational positions with full control on naming conventions

  • Apply positions across the entire competition or selected divisions only

  • Configure mandatory positions to suit different levels of competition

ASSIGNMENT

Powerful assigning in a few clicks

Master your rosters with advanced assigning capabilities. Quickly assign officials with easy-to-use dropdowns featuring only those eligible. Avoid clashes, double-ups, conflicts and unavailability by accessing your officials’ latest info.

  • Quick assigning using pre-screened available and eligible officials

  • Refine in draft mode then publish to officials

  • Override ability against existing conflicts and availabilty restrictions

  • Confirm/decline assignment workflow options

  • Instantly view acceptance statsus of officials and overall crew

  • Quickly flag problem games to focus assignor’s attention

  • Configure organisational views to suit your preferred style

PANEL GROUPS

Custom officiating panels

Divide your officials list into panel groups to better manage pathways, assignments, roles and match payments. Choose to assign only selected panels, or restrict access to games and positions to further optimise your appointments.

  • Create unlimited groups to control assigning restrictions

  • Apply assignment restrictions for competition, division and position

  • Quickly add officials to multiple panel groups for easy management

  • Attach different pay rates to panel groups for automatic calculations

  • Powerful controls for assigning to ensure qualified officials are used

CONFLICTS MANAGEMENT

Set and forget restrictions

Avoid rostering errors by letting the system remember the details. Automatically apply clashes against different metrics to ensure assignments are accurate and appropriate for every crew.

  • Apply multiple conflicts (blocks) to users

  • Add permanent or temporary metrics

  • Multiple metrics to choose from (there’s lots to choose from!)

  • Visualise conflicts when assigning with override potential

  • Allow officials to flag team involvement for each season (play/coach)

SELF ASSIGNING

Let your crew do the work

Turn on self-assigning to have officials view vacant opportunities and assign themselves. Save time and assist with 'last-minute’ vacancies. Push unfilled positions to eligible officials; the system will acknowledge existing conflicts and criteria to show the games to those who are eligble.

  • Select bulk or individual games to enable self-assigning to occur

  • Officials can view every available game and position to self-assign

  • All pre-existing assignment criteria and conflicts are acknowledged

  • Existing confirm/decline workflows keep everything tight